Organizations often know in advance when a guarantee’s amount will need to increase or reduce over time. RIVO’s Event Planning feature makes this simple by allowing users to schedule these future changes and manage them from one place.

With this feature, users can plan upcoming adjustments, keep track of what is due, and trigger changes when the time comes—without having to remember dates or manually recalculate amounts.

Accessing Event Planning

Users can access the planning workflow from a guarantee via:

Context Menu → Plan Event
This option replaces the earlier Plan Reductions action.

The menu is available for all guarantee statuses except Closed and Rejected.

To view existing plans, users can select:

Context Menu → View Event Planning

Creating Planned Events

When planning an event, users define how the guarantee amount will change on a future date. Each milestone includes:

• Schedule Date – must be today or a future date

• Change Type – Increase or Decrease

• Change Amount – fixed amount or percentage (percentage applies to reductions only)

• Execution Mode – Manual or Automatic

• Projected Balance – automatically calculated based on planned change

Users may create one or multiple milestones, enabling long-term planning for complex guarantee structures.

Manual vs Automatic Execution

RIVO now allows corporate users to choose how planned milestones will be executed.

Manual Mode (Default)

By default, planned events are created in Manual mode.

In this mode:

• Milestones remain in Planned status until the user clicks Run Now

• Users control exactly when the reduction or amendment is triggered

Automatic Mode

Users can enable automatic execution by selecting the checkbox: Auto

When Auto is enabled, RIVO will automatically initiate the corresponding transaction on the scheduled date—without manual intervention.

Executing Planned Changes

Manual execution is still allowed before the scheduled auto-run, as long as the milestone has not already been executed.

Running a Decrease

For reductions, selecting Run Now performs the reduction immediately and updates the milestone to

• Confirmed when triggered

• Reduced once the bank releases the reduction

Running an Increase via Amendment

When users Run Now on an increase:

• RIVO launches the Amendment flow

• The amendment form is pre-filled with:

  • Type: Increase

  • Amendment Amount: from the planned event

• The standard amendment workflow, approvals, and bank release apply

• Once the amendment is completed, the milestone moves to Confirmed, and the transaction becomes Amendment – Approved

Every planned increase is directly linked to its amendment and can be reviewed via View Amendment.

Automatic Execution on the Scheduled Date

At the start of the milestone due date, RIVO automatically checks for milestones that are:

• Still in Planned status

• Marked as Auto

• Due today (or earlier)

• Not already being processed

For each eligible milestone, the system triggers the appropriate transaction:

• Reduction → Reduction transaction created automatically

• Amendment → Amendment transaction created automatically

The transaction status becomes:

• Reduction – In Process

• Amendment – In Process

The milestone remains Planned until the transaction is fully approved and completed.

Tracking Event Status

Planned changes move through simple stages:

• Planned – scheduled but not executed

• Confirmed – action has been initiated

• Completed – amount updated (either reduced or amended)

• Cancelled – removed by the user before execution

Users always have a clear view of what is upcoming and what has already been processed.

Built-In Safeguards

To ensure accuracy, RIVO prevents common planning mistakes, such as

• Scheduling two events on the same date

• Selecting a date in the past

• Planning reductions that exceed the guarantee amount

• Planning increases that exceed the allowed maximum balance

• Continuing with outdated plans when the guarantee amount has changed

• Once a milestone has been executed (manually or automatically), it cannot be triggered again.

• When a milestone is executed automatically, RIVO sends an email notification to relevant corporate users.

• If the milestone fails eligibility checks (e.g., deal expired or another transaction is in progress), the system skips execution and sends an error email summarizing the issue.

These checks help maintain data consistency without requiring users to manually monitor every detail.

Access and Permissions

Only authorized users—such as processors or approvers—can create or modify planned events.
Anyone with access to the guarantee can view the schedule.

Automatic execution is supported for Outgoing Guarantee planned reductions and planned amendments.