Export Collection

For organizations managing international trade, processing export documents efficiently is key to timely payments. RIVO’s Export Collection feature enables exporters to register and manage their export document collections digitally—ensuring accuracy, traceability, and seamless coordination with banks and partners.

This feature allows users to capture all core deal details, define settlement conditions, attach supporting documents, and collaborate directly within RIVO—all under a single, controlled workflow.

Initiating an Export Collection

To begin, users can go to
Home → Add New → Export Collection

Defining Collection Type

Under Collection Type, choose how documents will be presented:

• Direct presentation to the buyer’s bank—used when the exporter submits documents directly to the buyer’s bank.

• Presentation to Corporate Bank—used when the exporter’s own bank (remitting bank) forwards documents to the buyer’s bank.

Adding Core Details and Participants

Users can then record basic transactional information, such as:

• Currency, amount, and maturity date

• Drawer and drawee details

• Remitting and collecting banks

Participants like insurers, freight forwarders, or legal partners can also be added as an Additional Participant, keeping all parties linked under one collection record.

Settlement Details

The Settlement Details section defines how and when payment will be made for your collection.
Choose the Collection Condition (e.g., Documents Against Payment or Acceptance) and the Payment Method—Sight, Usance, or Mixed.

• Sight – Payment is due immediately upon presentation.

• Usance – Payment is deferred; you can specify a due date or a tenor period.

• Mixed – Used for installment-based payments. Enter each installment with its amount and due date.

When Usance or Mixed is selected, users can specify a Due Date, Tenor, or Draft After condition—such as After date of bill of exchange, After arrival of goods, or After invoice date.

Collection Instructions

Under Collection Instructions, users define how the banks should handle the transaction. Provide handling rules for banks—including charge responsibilities, protest clauses, and advice methods.
Optional fields allow users to specify interest collection or deferment terms, ensuring all instructions are clear before submission.

Bill of Exchange Details

When applicable, users can record supporting contractual information such as

• Domicile and Domicile Date

• Contract Number and Date

• Bill To party details

Optional fields like Free Text allow entry of additional deal-specific remarks.

Attachments and Review

Attach all supporting trade documents—invoices, bills of lading, certificates, and more.
When the processor submits the transaction, it moves to Issuance to Sign.
Once the approver or admin signs, the deal advances to Issuance Approved.

All actions are logged automatically, and users can manage records through View, Archive, Delete, Restore, or Download Details.

Validation and Collaboration

RIVO enforces key checks—mandatory fields, duplicate reference control, and audit logs for every action.
Through the Collaboration module, users can tag or discuss a collection, with messages linking directly back to the record for instant context.

Printing and Templates

RIVO’s Template Engine enables users to generate and attach essential Export Collection documents—such as Cover Letters, Cover Letter Schedules, and Bills of Exchange—directly within the application.

Cover Letter/ Cover Letter Schedule Behavior

• Type 1 (Direct to Buyer’s Bank):
  The Cover Letter Schedule option is always available to all roles (Corporate, Bank, and Financier), regardless of the bank’s onboarding status.

• Type 2 (Corporate Bank Presentation):
  The Cover Letter option is available for bank or financier users depending on the bank’s onboarding status.

Bill of Exchange Behavior

• For Type 1 (Direct to Buyer’s Bank):
  Both Bank and Corporate users can print and view the Bill of Exchange (BoE) once the collection reaches the Issuance Approved state.

• For Type 2 (Corporate Bank Presentation):
  The Bank user can print and view the BoE once the collection is in the Issuance Approved state.
  The Corporate Financier user can do so only if the bank is not onboarded.

Date Validation

The Cover Letter Date field on the Basic Details card is mandatory and must fall after the Contract Date from the Bill of Exchange card.
This ensures alignment with contract timelines before printing.

PDF and Output

• Generated cover letters and BoE are automatically populated with saved deal data.

• The final PDF is printable, downloadable, and stored under the Attachments section.

• RIVO enforces consistent formatting and ensures all generated files are compliant and audit-ready.

👉 Tip: To learn more about setting up and managing Cover Letter templates in RIVO, please read the article on “Setting Up Cover Letter Templates in RIVO.”